The next Board Meeting will be held in the Country Club Palm Grille at 2910 Royal Oaks Club Drive, Houston, TX 77082 on Wednesday, June 29, 2016 at 4:30 p.m. The agenda is in the link below for your convenience.

Agenda-2016-6-29

NEW TRAFFIC RULES & ENFORCEMENT POLICY EFFECTIVE 06/03/2016

June 7, 2016

Dear Resident,

The New Traffic Rules and Enforcement Policy was rolled out last Friday, June 3rd. The Board and Security Committee have been reviewing the community’s needs as it relates to traffic enforcement, thus the Traffic Rules and Enforcement Policy was established.

Below is a summary of the new Traffic Rules and Enforcement Policy with the most notable change being removal of the first violation warning provision. A review of tickets issued in the last year revealed problems with tracking, increased administrative costs, and most importantly abuse of this policy resulting in difficulties with enforcement. Furthermore, the former policy only encompassed fines for speeding while the new policy allows the community to enforce its existing rules and to fine offenders for traffic and other violations occurring within the community.

The majority of the rules within the policy are violations consistent with state and local laws. The rules specific to Royal Oaks have generally been in place since the beginning of the community.

Below is a summary of the rules:

• Speeding
• Failure to stop at stop sign
• Driving without a license
• No License Plate
• No Vehicle Registration
• No Tailgating
• Failure to yield to pedestrians or cyclist
• Walking with the flow of traffic
• Cycling against the flow of traffic
• No Vehicle may be parked within fifteen (15) feet of a fire hydrant.
• Parking a Vehicle in a manner that blocks or impairs the entrance to a building or access to a driveway or mailbox is prohibited.
• No Vehicle may be parked within three (3) feet of the curvature of a corner Lot
• Vehicles extended into the street when parked in a driveway
• No Horizontal Parking on a driveway
• No street parking between 2am – 5am
• Vehicles not parked parallel to curb facing the flow of traffic
• Parking head on into a curb or cul-de-sac is prohibited
• Contractors, builders, service providers and delivery drivers may not park a Vehicle parallel or substantially parallel to a Vehicle on the opposite side of the street
• No Vehicle may be parked adjacent to the curb of an esplanade
• Parking a trailer, boat, recreational vehicle or camper that is not attached to a Vehicle by a trailer hitch
• Parking a Vehicle on private property without permission of the Resident
• Parking a Vehicle in whole or in part in a yard or on an unpaved area of a Lot
• Parking a Vehicle in a manner deemed to obstruct or impede the normal flow of vehicular, pedestrian or bicycle traffic, or deemed to be unsightly, as determined by the Board

In addition, a formal appeal process has been implemented so that residents receiving a fine can appeal that decision. A 2 week grace period ending June 17th was put in place to allow residents time to review the rules before the new fine policy is observed. During this grace period, tickets will be issued as per the new policy but fines will be administered as per the current policy. Please take the time to review the new policy attached in the link below in its entirety.

Royal Oaks RCOA Management

Traffic Rules and Enforcement Policy Rec

RCOA QUARTERLY UPDATE APRIL 2016

NEXT BOARD MEETING 

The next Board Meeting will be held in the Country Club Palm Grille at 2910 Royal Oaks Club Drive, Houston, TX 77082 on Thursday, May 12, 2016 at 3 p.m. The agenda is in the link below for your reference.

Agenda-2016-5-12

The 2016 Annual Meeting will be held on Wednesday, April 6, 2016 after 7:00 pm with registration beginning at 6:30 pm at The Royal Oaks Country Club. You will find the Agenda below:

2016 Annual Meeting Agenda

The 2016 Annual Meeting will be held on Wednesday, April 6, 2016 after 7:00 pm with registration beginning at 6:30 pm at The Royal Oaks Country Club. There are two Board seats available at this time. The elected Members will serve a two year term. Each lot is allowed to vote on two candidates, one per each available seat. Your vote is very important so we ask that you please review the candidate information carefully and make your decision.

Remember, your attendance in person, by absentee ballot, or by proxy is vital to establish quorum and in order for business to be conducted. Please make sure that you are represented and do not hesitate to contact the management office with any questions you may have. The Second Notice of the Annual Meeting, Candidate Statements, Official Absentee Ballot, and Official Form of Proxy are listed below:

2nd Notice of 2016 Annual Meeting

Kurt Prohl – 2016_Candidate_Statement_Form – Final

Lisa Prejean – 2016 Candidate Statement Form

2016 RORCOA Absentee Ballot Annual Meeting 04.06.16

2016 RORCOA Annual Meeting Proxy Card (2)

NEXT BOARD MEETING 

The next Board Meeting will be held in the Country Club Palm Grille at 2910 Royal Oaks Club Drive, Houston, TX 77082 on Wednesday, March 02, 2016 at 5 p.m. The agenda is in the link below for your reference.

Agenda-2016-03-02

• Board Meeting– A meeting of the Board will be held in the Country Club Palm Grille at 2910 Royal Oaks Club Drive, Houston, TX 77082 on Wednesday, January 20, 2016 at 3 p.m.

• Special Meeting– The Board will hold a special meeting to reconvene the January 20^th, 2016 executive session to discuss personnel and contract matters. The meeting will be held in the Country Club Boardroom at 2910 Royal Oaks Club Drive, Houston, TX 77082 on Friday, January 29, 2016 at 3 p.m.

• Board Meeting– A meeting of the Board will be held in the Country Club Palm Grille at 2910 Royal Oaks Club Drive, Houston, TX 77082 on Wednesday, March 02, 2016 at 5 p.m.

In recent months, the Landscaping Committee had several residents ask whether it was possible to plant a tree within Royal Oaks honoring a loved one. Memorials are at the heart of recognizing family members and friends whom we have loved and admired. We felt this was a wonderful suggestion and the Landscape Committee worked diligently with Silversand Services to research tree and bench offerings, placement and pricing.

We are happy to announce that thanks to the Landscape Committee’s hard work Royal Oaks RCOA will launch a memorial program allowing current and former residents of Royal Oaks RCOA to make a living memorial of a beautiful tree, or alternatively a park bench for a loved one at a carefully chosen location.

Tree offerings are 45 Gallon Shumard Oak or 45 Gallon Crape Myrtle each priced at $1100.00. The cost includes the tree of choice, disease/fertilizer treatment, 1 year warranty if the tree needs to be replaced, tree bubbler as needed, staking and a commemorative plaque placed adjacent to the tree naming the honoree and donor.

If a tree isn’t your preference, you can donate a park bench. The benches are made of a durable recycled plastic and will have a commemorative plaque on them as well for a cost of $1000.00. Several locations have been identified as wonderful settings for park benches, providing a nice place to sit and visit, while adding to the beauty of Royal Oaks.

We would also like to give special thanks to resident and Landscape Committee member, Karen Shewbart and Mel Reist, Silversand Services for putting this together. The program will be administered by our HOA Management team and maintenance of the trees will be provided by Silversand Services. If you are interested in making a memorial donation please contact Freda Raymond or Megan Blocker for more information.

Freda Raymond, CMCA, AMS General Manager Direct: 713-329-2729

Megan Blocker, Community Administrator Direct: 713-329-2749

Email– dr@pmghouston.com

Your Board of Directors

Notice of the 2016 Assessment and homeowner account statements have been mailed to all homeowners at the address on file.  Your 2016 Resident Decals will be mailed to you at the address on file after management has received the following:

• Required 2016 Residential Vehicle Update Form
• Posted payment of your 2016 Homeowners Assessment and any outstanding account balance owed on your HOA account

Once any required payment has posted and all required vehicle documentation has been received and processed we will mail your 2016 Decals within 5 business days. For your convenience the 2016 Residential Vehicle Form can be found below.

For residents interested in Preferred Guest Decals up to three (3) Preferred Guest decals will be available. The decals are $30.00 per Preferred Guest based on a calendar year (2016). In order for you to take advantage of this program, your HOA account must be current and cannot have a balance due of any kind. The Preferred Guest Decal Program information and Preferred Guest Decal Form can be found below.

If you have any questions, please send an email to dr@pmghouston.com .

DID YOU KNOW…?

Did you know you can make payments to your account online via the following link?

http://access.associawebsites.com/AssociaAccess/

Just copy and paste this link into your browser address bar and click on Pay Your Assessments.

• 2016 Residential Vehicle Update Form
• 2016 Preferred Guest Program Information
• Application for 2016 Preferred Guest Decal